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Stop Problems Before They Start: Predicting Issues with Your Building Before They Happen


Owning or managing a building comes with its fair share of challenges and problems. It is no longer effective to solve a problem after it arises. It is essential for facility managers to be proactive when it comes to building maintenance. For the smooth running of your property it’s important to stay one step ahead. One effective way to prevent problems is to predict and address them before they even occur. 

By utilising predictive maintenance techniques and preventive maintenance, you can identify and resolve potential issues with your building before they turn into significant problems.

1. Implement a Predictive Maintenance Program

Predictive maintenance is a proactive approach to maintenance that involves the use of extensive data, regular monitoring and analytics to predict when and where issues may arise in a building. 

By analysing data from various building systems and equipment, you can detect patterns or anomalies that indicate potential problems. This allows you to schedule maintenance or repairs in advance, minimising downtime and reducing the risk of costly repairs. 

2. Utilise Building Management Systems

Building management systems are software solutions that act as your building’s central nervous system providing real-time monitoring and control of building systems such as HVAC ( Heat, ventilation, Air conditioning), lighting, security, and more. 

By integrating predictive analytics into your Building Management System, you can monitor the performance of these systems and identify any deviations from normal operating conditions. This helps in identifying potential failures or issues before they impact the building and its occupants.

3. Embrace IoT and Sensor Technology

The Internet of Things (IoT) and sensors have revolutionised the way buildings are managed and maintained. By connecting equipment and systems to the internet, you can collect and analyse data in real-time. 

These sensors can be placed throughout the building to monitor temperature, humidity, occupancy, energy usage, performance of assets and much more. This data can then be used to identify trends or patterns that indicate potential problems, allowing you to take proactive measures, to ensure the same doesn’t happen in the future. Artificial intelligence and machine learning can be integrated with IOT to make it autonomous and reduce the dependence on humans. 

4. Implement Regular Inspection and Maintenance Schedules

Regular inspections and maintenance are critical to identifying and addressing potential issues before they worsen. Scheduling regular checkups for your building ensures that everything gets a thorough inspection, from leaky faucets to loose wires. It makes sure existing or emerging issues are addressed promptly. 

This includes checking for leaks, cracks, malfunctioning equipment, or signs of wear and tear. Catching small problems early can save you from major stress and expense down the road. Also regular maintenance and servicing of assets increases their lifecycle.

5. Engage with Building Occupants

Your building occupants use the equipment and assets on a daily basis and can be a valuable source of information about potential issues. They’re the ones who notice a flickering light in the hallway or hear a strange noise coming from the ventilation system.

Encourage the occupants to report any maintenance issues they observe or operational concerns they may have. Implement a system for reporting and tracking these issues, ensuring that they are addressed promptly and effectively. By actively engaging with occupants, you create a collaborative environment that fosters early problem detection and resolution.

6. Stay Informed with Industry Trends and Best Practices

Staying up-to-date with industry trends and best practices can help in preventing issues with your building. Technology and techniques are constantly evolving, and by keeping yourself informed, you can leverage the latest advancements to predict and mitigate problems. 


Preventing problems before they start is key to maintaining the efficiency and longevity of your building while also ensuring the comfort of the occupants. By implementing these tips like  predictive maintenance, utilising building management systems, implementing regular inspection and maintenance schedules, you can drastically reduce the occurrence of issues and ensure the smooth operation of your building.

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